Frequently Asked Questions

 

Am I required to have HIPAA and OSHA programs?

Yes. Establishing active HIPAA and OSHA compliance programs are federally mandated requirements. Your medical practice is at risk for fines and legal penalties without both programs in place.

I provide annual HIPAA & OSHA training for my staff. Isn’t that enough?

Annual training by itself is not enough. To be compliant and actively mitigate risk of fees and legal penalties resulting from unsafe work conditions or breaches of Patient Health Information, you must have an active compliance program, which includes established policies and procedures to prevent problems and to react in case an incident occurs, as well as regular compliance oversight by your Compliance Officer(s), as well as annual training.

Why should I use a compliance consultant?

Developing and running a successful medical practice takes expertise in numerous practice specialties. Protecting your entire practice should not be left as a footnote on your office manager’s already endless to-do list. Contracting with trained, experienced consultants is the best way to educate your staff, mitigate risk, and prevent both legal penalties and costly mistakes.

How is hiring a compliance consultant cost effective?

The cost of making mistakes is usually much higher than the cost of professional guidance. HIPAA breaches can be financially devastating to a business, while preventable staff injuries are both ethically and financially self-destructive to a medical practice.

What’s special about Dynamic Practice Development (DPD)?

We are a family owned and operated business, and we pride ourselves on our commitment to providing a personalized, effective service to each of our clients. As a team, our consultants have extensive, real world experience and training in medical management, business management, patient privacy, and safety requirements. We understand not only the regulations, but also the challenges you and your staff face in keeping up with compliance changes and new risk factors.

Is the “free assessment” really free?

Yes. Your practice is under no obligation. We will sign a Confidentiality Agreement to protect your information, then assess and advise your practice. Give Sybil Yeaman a call at: 602-743-4746 to set up an assessment time.

How much do DPD consultant services cost?

We can work with your practice remotely or onsite. Working with DPD remotely is an efficient and cost effective way to establish an active compliance program if you have someone on your management team who can work closely with us. Our consultants are also available to come to your site and establish your HIPAA and/or OSHA programs. On site services will establish compliance in a shorter period of time, but there is added expense for travel and accommodations.

How do you identify potential Protected Health Information (PHI) breaches?

Owner and consultant, Sybil Yeaman, has more than two decades of experience in medical management and will be in charge of our team as we carefully review how medical information is handled from initial patient contact, through exam and treatment, follow-up, and billing. We then guide correction of all potential disclosure hazards, and help your team develop and establish policies and procedures that will help protect PHI and safeguard facility security.

How do you identify safety and health hazards?

Consultant Aaron Yeaman has years of experience in safety protocols in a lab setting and extensive OSHA training; he will lead our team in assisting your Compliance Officer with a walk-through Hazard Assessment remotely, or we can do an onsite Hazard Assessment of your facility.

How do you measure my level of risk?

We believe risk level can be measured by the level of commitment to compliance. Neglect of annual training and failure to establish ongoing compliance programs translates into the highest levels of exposure to financial and legal consequences. Breaches happen and injuries occur no matter how hard your team works, but mitigating the consequences depends on how hard your practice tries to protect your patient information and your employees.

What about billing and coding?

We recommend having a Certified Procedural Coder on staff to routinely review medical records, billing and coding, as well as an annual random chart audit by an experienced and certified outside auditor.